Constitution of the Carolinas/Virginia
Pheasant & Waterfowl Society
Article I: NAME: The name of this organization will be the Carolinas/Virginia Pheasant & Waterfowl Society.
Article II: EXISTENCE: The association came into being in October 1987 at Sanctuary Farm, home of Dr. Mel Levine in Rougemont, North Carolina.
Article III: PURPOSE
Promote the private legal ownership, preservation, breeding and conservation of all species of Pheasants and Waterfowl.
Assist private breeders to secure stock and/or market for their pheasants and waterfowl.
Distribute such educational and other information as would be helpful and of interest to private pheasant and waterfowl owners and breeders.
Encourage and promote interest in the private ownership, breeding, conservation and non-commercial sale and trade of Pheasants and Waterfowl.
Protect the buying public from unscrupulous dealers and breeders who misrepresent or otherwise use unfair practices in dealing in Pheasants and Waterfowl.
Cooperate with outside interested parties to support the furtherance of the Society's purposes and interests.
Monitor and distribute to members information on legislative and regulatory matters that affect private ownership of Pheasants and Waterfowl.
Article IV: NON-PROFIT STATUS: The Society is a qualified 501(c) (7) non-profit organization authorized by the U.S. Government5
Article V: MEMBERSHIP
Membership shall be open to any person who shares the interests and is supportive of the objectives of the Society.
Membership shall run from January 1 to December 31 of each year.
Changes to membership dues shall be recommended by a majority vote of the Board of Directors and presented for a vote of approval or disapproval,
to the Society members present at the next regular meeting of the Society. A simple majority of the voting members is sufficient
to approve the recommendation from the Board. The association may cancel or refuse membership to any person for non-conformance to the intent
or purpose of this Society or for conduct deemed by the Board of Directors to be contrary to the purpose and objectives of the Society.
Allegations of such non-conformance may be presented to the Board of Directors for investigation and consideration of revocation of Society membership.
Article VI: OFFICERS AND DIRECTORS
Officers of the Society: are President, Vice President, Secretary-Treasurer, Recording Secretary.
All Society officers shall be residents of one of the three original founding states (North Carolina,
South Carolina and Virginia) and non-residents of these states are not eligible to become officers.
Board of Directors: shall consist of eight Society members in good standing. Two directors shall be from North Carolina, two form South Carolina,
two from Virginia and two "at large" from other states. In the event there are vacancies on the Board or there are not two available candidates
from these states or at large, the Board of Directors shall appoint a member(s) to fill the needed Board seat(s).
The appointee(s) may be from any state.
Shall assist the other officers.
Shall act as the nominating committee for the election of new officers and directors.
Shall vote at all business meetings to conduct the business of the Society.
Section 1: DUTIES OF OFFICERS
Shall preside at all meetings of the Society.
Shall exercise general supervision over the work of all committees and of the officers in order to insure that the objectives
of the Society are being carried out.
Shall bring before the Society items to be discussed by the officers.
Shall vote only when there is a tie on any decision.
Shall be the official representative of and spokesperson for the Society as necessary.
Shall succeed the Presidency in case of a vacancy of that office.
Shall perform the duties of the President in his/her absence.
Shall keep a record of the membership.
Shall conduct the financially related correspondence of the Society.
Shall receive all revenues of the Society and keep an accurate and complete account of all funds received and disbursed by the Society.
Shall keep an accurate record of the proceedings and business transacted at all meetings of the Society.
Shall submit a timely report of minutes to all Society officers, board of directors and to the editor of the Society magazine after each meeting.
Section 2: OFFICERS' TERM OF OFFICE
The President, Vice President, Secretary-Treasurer, and Recording Secretary will serve two year terms and may be re-elected to successive terms.
The Directors will serve two years. The terms of all officers and directors shall commence of January 1 and end on December 31.
Section 3: NOMINATION AND ELECTION OF OFFICERS
Ballots will be inserted in the September/Fall Issue of Wingtips.
Members may elect to mail ballots or bring to the Fall Meeting.
If mailing, please allow at least ten days for mail service.
Mailed ballots are to be sent to Chair of the Nominating Committee to be received no later than October 10th each year.
Ballots will be submitted at the Fall meeting prior to 10 a.m. which is the scheduled time for the start of the Business Meeting.
Results will be announced as soon as all the ballots have been counted, at the Fall Meeting.
Nominations will be open to the entire membership.
Anyone being nominated for an office shall be a member in good standing for one year prior to the election.
A President, Vice President, Secretary-Treasurer, Recording Secretary, and four Directors will be elected each year.
One Director from each of the three charter states (North Carolina, South Carolina and Virginia) and one at-large Director
will be elected each year.
Nominations submitted to the nominating committee prior to the September newsletter will be published in Wingtips so that all
members will be informed of nominations. All nominations must be sent to and received by the Chair of the Nominating Committee
by September 5th (Deadline being September 5th for Wingtips September/Fall Issue mailing).
Nominations may also be made at the Fall meeting of the Society.
A person may be nominated and appear on the ballot for more than one office, but may be elected to only one office.
Votes will be counted for offices in this order: President, Vice President, Secretary-Treasurer, Recording Secretary, and Director.
Any person elected to an office is not eligible to have votes counted for them in any other office.
Section 4: VACANCIES IN OFFICE
If an officer misses three consecutive meetings without a valid excuse, a new officer shall be appointed by the board of directors.
The officers, except for the officer involved, shall decide on the validity of the excuse.
If an office becomes vacant for any reason, the officers, in consultation with the board of directors,
shall appoint a member to fill the vacancy for the remaining term of that office. Selection must be made from those individuals
who are members in good standing for at least one year.
Article VII: AMENDMENTS
In order for these Bylaws to be amended, the proposed amendment must be published in two different newsletters prior to casting of ballots.
The first time as a notice, the second time in the form of a ballot to be voted on by the membership.
A two-thirds majority of the ballots returned by the deadline printed on the ballot is required for amendments to be adopted.